Somebody…please make it stop

By Chrissie VanWormer

For the last couple of years it seems like life is moving too quickly. There is so much going on on so many different levels and it has honestly been stressing me out. I’ve mentioned this in previous blog posts but lately I’ve been finding peace even though it’s my busiest time of year. I’m juggling multiple projects with multiple clients while at the same time researching for the next book project. So why am I suddenly so much more peaceful? It’s simple…I turned off my email.

Now you may be reading this and wondering how the heck can she conduct business without email?

Over the summer months, the constant tune of incoming emails became a major source of stress. One evening as I was sitting on my couch with a friend, I heard the mails hitting the server and I sighed. She looked at me and said, “You know what I do, Chrissie? I only check my email twice a day. You should try it.” Well, she is not self-employed so I thought, “How nice for you…” But the next morning, after plowing my way through over thirty emails that had come in after I shut my office door the night before, I realized how unimportant most of these communications were. (Between you and me, I wish someone would outlaw the “Reply All” button!) That day I made a decision to try the concept of checking my email twice a day. I sent a note to one of the prime offenders and asked them to only send emails to my box that were necessary for me to do my job. The request was respected and I was shocked at how many less emails I was receiving. I could finally let my breath out and it felt so good.

I’ve been talking with my business partner about this for a while now because he, too, is very conscientious about keeping our clients happy. He is careful to answer emails promptly and keeps himself open to instant messages all day. However, he constantly complains that he can’t get his work done and feels that he has no time to pursue other interests. Well, he just finished reading The Four Hour Work Week where the author talks about time saving ways to complete the work that needs to be done to have more time for an actual life. This very wise author offered the same suggestion; only check your email twice a day. So Michael committed himself to trying it. He sent out a communication to our clients explaining what he is doing and the flurry of mail quickly stopped. It’s been a very, very (did I say very?) good change. We have gotten so much done, and better yet, the communication is clear and concise. We’re both happier and the funny part of that is, our clients are happier as well.

So give it a try. Shut it down. No one is going to lose a kidney if they have to wait a couple of hours for an answer. And if it’s urgent, they can always make a phone call. Our phones are charged and they’re always on.